Executive Board

Roles & Responsibilities

Co-Presidents (2 chairs):

Establish a vision for the orchestra and work with the executive board to make that vision come to life, helping each chair pursue their own goals along the way.

• Oversee the entire organizational structure of the orchestra (make sure things keep working), always looking for new ways to improve

• Act as the proud voice of the organization externally and confident head of the orchestra internally

• Lead weekly executive board meetings, as well as meet with chairs individually as needed to ensure everyone is carrying out their responsibilities

Performance Directors (2 chairs):

Work closely with section leaders and conductors to oversee the musical progression of the orchestra from selecting repertoire all the way through a successful concert, ensuring all members have a chance to pursue their musical interests along the way.

• Lead the Performance Team (conductors and Section Leaders) to ensure the orchestra has the musical leadership necessary to be as prepared for fantastic concerts

• Head the repertoire selection process, conductor elections, and Philharmonic and Section Leader auditions each semester

• Decide the semesterly rehearsal schedule and work with conductors to come up with the most effective rehearsal strategy each week

• Transpose music for our missing parts so everyone has an opportunity to perform

• Work with the Chamber Director to help set up chamber groups and organize opportunities for chamber groups to perform

Social Chairs (2 chairs):

Foster friendships and help people love being a part of our amazing community.

• Organize awesome social events (e.g. game nights, parties, murder mystery, cookouts) that will keep people coming back for more!

• Help CSO members stay engaged in the orchestra and make friendships that will last a lifetime

• Update The Everything Calendar with upcoming social events

• Make members’ ideas become possible (PowerPoint nights, Humpback Rock hikes, etc.)

• Take pictures at social events

Marketing Chairs (2 chairs):

Spread the word about how awesome CSO is to every nook and cranny of the UVA and Charlottesville communities.

• Construct captivating promotional materials that will get everyone excited about joining the orchestra and coming to our events

• Manage the CSO social media pages

• Design the merchandise we offer, from T-shirts to graduating member swag

• Tell the world about our awesome concerts and public events

Communications Chair:

Help new and returning members feel welcome and informed of everything that’s going on with CSO.

• Plan activity fair recruitment, interest meetings, and Major/Minor pairings

• Be the point of contact for incoming members, making them feel welcome and answering any questions they may have

• Manage CSO’s website, roster, and email listservs

• Send a biweekly newsletter to our members

Treasurer:

Hold the power of the purse and decide how CSO spends its money.

• Create and maintain a yearly operating budget

• Approve and make big purchases

• Set dues amount and collect dues

• Manage CSO’s financial accounts and keep log of transactions

• Track CSO’s assets (instruments, music stands, etc.)

• Request funds through the Student Council Rolling Rounds

Secretary:

Manage the CSO music library and help CSO run smoothly.

• Make sure everyone has the music they need

• Schedule and book spaces for rehearsals and events

• Expand and organize CSO’s music library

• Take meeting minutes at weekly executive board meetings

Fundraising & Outreach Chair:

Raise money so CSO members have even more opportunities.

• Reach out to local businesses and organizations for sponsorship

• Apply for grants

• Organize fundraisers

• Get CSO’s name beyond Grounds

*Concert Manager:

Plan and organize fantastic concerts that members will remember long after they graduate.

• Envision the perfect concert from venue to decorations

• Communicate with concert venue

• Assist with anything and everything concert-related to ensure the event runs smoothly

• Organize transportation for members, if needed

• Coordinate concert marketing to get the biggest crowd possible

*Chamber Director:

Expand the musical offerings of CSO by providing opportunities for members to play in smaller ensembles that fit their unique interests.

• Help orchestra members organize any chamber groups they are interested in creating

• Assist chamber ensembles by obtaining rehearsal spaces, sheet music, conductors (if necessary), and performance opportunities as they desire

• Organize a chamber concert at the end of the semester

*Equipment Manager:

Maintain organization of CSO’s tangible assets and work with our musicians to help them get the supplies they need to keep the orchestra running.

• Oversee organization and maintenance CSO’s music library and equipment

• Manage distribution and collection of music stands and instruments

• Help transport equipment to and from rehearsals each week

• Organize and maintain CSO storage spaces

• Take a yearly inventory of CSO’s assets

* FIRST YEAR REPRESENTATIVE:

Enhance connection between CSO exec and first-year members by planning social events and maintaining support networks for first-year musicians.

• Currently vacant as this position was created at the end of Spring 2024

• Maintain communication with first-year members

• Attend regular exec meetings and air concerns and messages from first-years

• Plan events specifically for first-year members

• Coordinate with the Communications Chair on Major/Minor pairings for first-years

*Denotes a position appointed by the Exec Board (i.e., not elected).